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Library Management
The Library Management System provides complete functionality to manage books, memberships, and library members efficiently. It allows librarians to maintain detailed book records with information such as title, author, publisher, ISBN, category, edition, rating, website link, and other important details. The system helps create and manage membership plans with flexible options like membership duration, facilities, pricing, and late return penalty rules. It provides complete member management with membership status tracking, issued book history, invoice details, and printable membership cards. With organized book categorization and centralized member records, the application simplifies daily library operations. This feature improves resource management, reduces manual work, and helps provide a smooth and efficient library experience.
Features
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Features
Book Management
Easily manage complete book records with details such as title, author, publisher, ISBN, category, edition, rating, website link, and availability status. The system helps organize and track all library resources efficiently
Membership Management
Create and manage flexible membership plans with details like membership duration, facilities, pricing, and late return penalty rules. It helps maintain different membership types according to library requirements.
Library Member Management
Maintain complete member profiles with membership status, issued book details, invoice history, and activity tracking. Users can also generate and print professional membership cards.
Book Issue & Return Management
Manage book issuing and returning processes with due date tracking. The system automatically handles overdue books, calculates penalties, and generates penalty invoices for late returns.
Invoice & Penalty Management
Automatically create and manage invoices for memberships and overdue book penalties. The system provides better payment tracking and ensures smooth financial management for library operations.
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1.)Facilities
Library Facilities management allows you to define and manage various facilities provided to library members. It helps maintain details of different areas such as reading rooms, stack areas, digital libraries, laboratories, research sections, and other learning spaces. Each facility can be configured with its name, description, availability, and related services. This feature helps organize library resources effectively and provides members with better access to available facilities. It improves the overall library experience by maintaining a well-structured and user-friendly environment.
Navigation : Library Management → Configuration → Facilities
2.)Category
Library Product Categories help you organize and classify different items and services available in the library system. It allows you to manage categories such as books, consumable items, and saleable products with proper inventory and accounting settings. The system supports product types like **All, Consumable, and Saleable** to define how each item is managed. It helps maintain accurate records of library resources, stock movements, and related transactions. This feature provides better organization and simplifies product management within the library operations.
Navigation : Library Management → Configuration → Category
3.)Language
Users can manage their preferred languages from the Library Management configuration settings. The system allows administrators to configure multiple languages, update language details, and enable required language options for library operations. This feature helps provide a personalized user experience by displaying information in the selected language and supporting multilingual library management.
Navigation : Library Management → Configuration → Language
4.)Book Authors
The Authors menu provides a dedicated space to maintain complete author information related to library books. It allows you to create author records with details such as partner name, contact information, phone number, email address, and other relevant data. The author list view helps users quickly access and manage all available authors in an organized format. This feature improves book organization by connecting each book with its respective author details and maintaining accurate author records.
Navigation : Library Management → Book → Book Author
5.)Author Form view
The Author Form View allows you to manage complete author details with structured information. It includes fields such as author name, address, contact details, phone number, email address, and other relevant information. The address field helps maintain the author's location details for better identification and record management. This view provides an organized way to create, update, and access author information within the Library Management system.
Navigation : Library Management → Book → Book Author
6.)Book Publisher
The Publisher menu allows you to create and manage complete publisher records for library books. It provides a dedicated list view with important details such as publisher name, partner information, phone number, email address, and other related details. This feature helps maintain organized publisher records and makes it easier to link books with their respective publishers. It improves book management by keeping all publisher information centralized and easily accessible.
Navigation : Library Management → Book → Book Publisher
7.)Membership Detail
Membership Kanban View offers a clear visual representation of all library membership plans in a card-based layout. Each membership card displays essential details such as membership name, duration, facilities, pricing, and current status for quick reference. This view makes it easier to review, compare, and manage multiple membership records efficiently. It provides better visibility of membership information and helps streamline library membership administration.
Navigation : Library Management → Membership
8.)Membership Form View
The Membership Form View provides a complete interface to create and manage different library membership plans. It allows configuration of membership details such as membership name, duration, pricing, penalty charges, and available facilities. Multiple membership types can be created according to library requirements with customized benefits and rules. This view helps maintain accurate membership records and simplifies the management of subscription plans within the Library Management system.
Navigation : Library Management → Membership
9.)Books Detail
The Library Book menu provides a dedicated form to create and manage complete book records. It allows entering all required details such as book title, ISBN number, authors, publishers, product category, language, pages, total quantity, available quantity, and other related information. This feature helps maintain accurate book data and track inventory availability efficiently. With complete book details stored in one place, it becomes easier to organize, search, and manage library resources.
Navigation : Library Management → Books → Book
10.)Update Quentity
The Update Quantity pop-up helps manage book inventory changes efficiently within the Library Management system. It provides options to update the existing quantity or replace the current quantity based on stock requirements. Users can select the appropriate option and adjust book quantities without modifying the complete book record. This feature ensures accurate inventory tracking and simplifies stock management for library books.
Navigation : Library Management → Books → Book
11.)Updated Quentity
Updated Quantity in Books provides a clear view of the latest stock quantity available for each book in the Library Management system. It helps track changes made through quantity updates and keeps the book inventory information accurate. This feature allows quick monitoring of total quantity and available quantity, ensuring proper management of library book stock.
Navigation : Library Management → Books → Book
12.)Member / Partner
The Partner View includes an Is Member option to identify library members and manage their membership information. Once enabled, additional membership details such as membership plan, start date, end date, and membership status are available in the partner record. This feature helps maintain complete member profiles and provides quick access to current membership information. It simplifies tracking of active, expired, cancelled, and upcoming memberships within the Library Management system.
Navigation : Library Management → Member
13.)Renew Membership Pop-up / Create Invoice
The Renew Membership pop-up allows users to extend an existing library membership by selecting a new membership plan and renewal period. It provides options to renew membership details and automatically create a charge invoice for the renewal process. This feature helps maintain continuous membership services while ensuring proper tracking of renewal payments and updated membership dates. It simplifies membership extension and billing management within the Library Management system.
Navigation : Library Management → Member
14.)Invoice
The Created Invoice section provides access to invoices generated for library-related transactions such as membership charges and penalty payments. It displays complete invoice details, including customer information, invoice amount, payment status, and transaction records. This feature helps maintain accurate billing records and allows easy tracking of all financial activities within the Library Management system.
Navigation : Invoicing → Invoices
15.)Membership Detail
Renewed Membership Form View displays complete details of the updated membership record along with the newly generated membership ID. It helps track renewal information such as selected membership plan, renewal dates, status, and related billing details. This view provides a clear overview of the renewed membership and keeps historical membership records organized for future reference. It ensures smooth management of member renewals and subscription tracking within the Library Management system.
Navigation : Library Management → Member
16.)Import Book Search
Import Search Book menu provides an option to quickly find and manage book records within the Library Management system. It allows users to search books using available filters and import required book information efficiently. This feature helps reduce manual data entry, improves book searching speed, and provides easy access to library book records. It enhances overall book management by simplifying the process of locating and organizing book data.
Navigation : Library Management → Books → Import Book Search
17.)Search Book
Search Books by ISBN feature allows quick access to book information using a valid ISBN number. It helps retrieve accurate book details based on the entered ISBN, including title, author, publisher, category, and other related information. This feature reduces manual searching efforts and ensures correct book identification. It improves efficiency in managing and adding book records within the Library Management system.
Navigation : Library Management → Books → Import Book Search
18.)Searched Book
ISBN Search functionality allows the system to find book details by using the entered ISBN number. After providing a valid ISBN, the system retrieves the related book information and displays available details for easy management. This feature helps quickly identify books, reduces manual data entry, and improves accuracy while maintaining library records.
Navigation : Library Management → Books → Book
19.)Book Issue
Book Issue Kanban View provides a visual overview of issued books with important details displayed in an organized card layout. Each record shows information such as member name, book name, issue start date, return date, and current status. This view helps quickly monitor issued books, track return schedules, and identify pending or completed book transactions. It improves the management of book circulation activities within the Library Management system.
Navigation : Library Management → Issue Book
20.)Issue Book View
Issue Book Form View provides a structured interface to manage book issuing activities in the Library Management system. It allows selection of a member along with their address details and selection of a book with related information automatically filled. The form includes important fields such as issue date, return date, and other book issue details. This feature simplifies the issuing process, reduces manual data entry, and ensures accurate tracking of issued books and return schedules.
Navigation : Library Management → Issue Book
21.)Book Issue Status
Book Issue Status management helps track the current stage of each issued book record. Once the book status is moved to **Issue**, all related details become read-only to maintain accurate transaction records. The **Return Book** button is available to complete the return process and update the book availability. This feature ensures proper control over issued book information and provides a smooth workflow for managing book returns.
Navigation : Library Management → Issue Book
22.)Book Return Status
Returned Book Status updates the book issue record after the book has been successfully returned. The system changes the status to **Returned** and updates the book availability automatically. It keeps complete return details for future reference and helps maintain accurate records of issued and returned books. This feature improves book circulation tracking and ensures proper inventory management within the Library Management system.
Navigation : Library Management → Issue Book
23.)Penalty Invoice
Late Return Penalty Management automatically handles overdue book returns within the Library Management system. If a member returns a book after the scheduled return date, the system identifies the delay and generates a penalty invoice based on the configured penalty rules. This feature ensures accurate penalty calculation, maintains payment records, and helps manage overdue book transactions efficiently. It provides better control over late returns and improves the overall book return process.
Navigation : Library Management → Issue Book
24.)Invalid Opration
Late Return Validation ensures that overdue books cannot be returned without generating the required penalty invoice. When a book is returned after the due date, the system displays an error message if the penalty invoice is not created first. Users must create and clear the penalty invoice before completing the book return process. This feature maintains accurate penalty records and ensures proper control over overdue book transactions.
Navigation : Library Management → Issue Book
25.)Invoice
Penalty Invoice View provides complete details of charges generated for late book returns in the Library Management system. It displays important invoice information such as member details, overdue book details, penalty amount, invoice status, and payment information. This view helps track outstanding penalties and maintain accurate financial records. It ensures smooth management of overdue payments before completing further book transactions.
Navigation : Invoicing → Invoices
26.)Excel Report
Excel Report feature provides an easy way to generate library reports from the Reporting menu. Opening the Excel Report pop-up allows selection of different report types, including Book Issue Report, Membership Report, and Book Details Report. A date range can be specified by selecting the start date and end date to generate filtered records. This feature helps export library data into Excel format for reporting, analysis, and record keeping.
Navigation : Library Management → Reporting
27.)Report Generate Successfully
After the report is generated successfully, the system provides an option to download the Excel report file instantly. The generated file contains the selected data based on the chosen report type and date range. This feature allows quick and convenient downloading of library reports in Excel format for future reference.
Navigation : Library Management → Reporting
28.)Excel Report
The generated Book Issue Excel Report includes all records based on the selected filters and date range. It displays complete information such as member name, book title, ISBN number, category, language, issue status, issue date, return date, and penalty amount. This report provides a well-organized overview of book issue transactions and helps maintain accurate library records in Excel format.
User Guide
