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Outgrower Management
The Out Grower Management App streamlines the entire out grower process, from configuration to registration, lead management, trip tracking, and weightment recording. It allows users to define operational routes, collection locations, and bank details, ensuring smooth logistics and payment flows. The registration feature captures detailed grower information, including property and farm details, for seamless integration into operational activities. Lead management tracks and prioritizes grower registrations, while trip management handles the logistics of transport, route planning, and vehicle assignments. The weightment feature ensures accurate recording of product weights, moisture, and tare values, supporting payment and inventory accuracy. This comprehensive solution enhances efficiency, transparency, and operational control throughout the grower management lifecycle.
Features
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Features
Configuration Management
Configuration Management in the app allows administrators to define essential settings for the system. It includes the ability to set up operational routes, collection centers, and bank branches for payments. With this feature, you can ensure that all operational parameters are aligned with business processes, such as defining weight limits, moisture levels, and route specifications. This feature supports flexible setup for the unique operational requirements of out grower management.
Lead Management
The Lead Management feature enables the tracking and management of incoming out grower registration requests. It provides a visual pipeline for each stage of the lead process, from qualification to approval. This ensures transparency in lead progression, allowing staff to prioritize, follow-up, and convert leads into active out growers efficiently. The feature ensures that each lead is handled according to the company’s predefined workflows, reducing the risk of missed opportunities.
Out Grower Registration
Out Grower Registration captures detailed information about out growers during their onboarding process. It involves collecting personal identification, farm details, and banking records for future payments. The registration ensures that all required documentation is submitted and verified, and allows administrators to track the status of each registration. Once registered, out growers can move on to property assignment and trip planning, completing the process for further operational activities.
Trip Management
Trip Management handles the logistics for each collection journey, including vehicle assignment, trip routes, and weighing parameters. This feature allows users to record detailed information on the trip’s progress, such as vehicle capacity, collection center assignments, and tare/weight data. Trip Management helps ensure that each journey is well-planned and traceable, providing insights into logistical flow and allowing for accurate data collection for inventory and billing.
Weightment Tracking
Weightment Tracking records the individual weighments of products during collection trips. This feature captures gross, tare, moisture, and net weight values for each product collected from out growers. The weightment data is critical for calculating payment amounts, validating stock, and reporting. It ensures that each weight entry is recorded accurately, supports posting for stock movements, and generates reliable data for payment processing and reporting.
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1.) Route Configuration
Defines a collection route used for organizing grower operations Associates multiple collection locations under a single operational route Controls billing eligibility for transport and collection activities
Navigation : Out Growers → Configuration → Routes
2.) Collection Location Management
Maintains all collection and storage locations used in out grower operations Differentiates internal, partner, virtual, and farm-level locations Supports routing, inventory flow, and transport linkage across trips
Navigation : Out Growers → Configuration → Collection
3.) Out Grower Workflow Stages
Defines the operational progression used during out grower onboarding and processing Controls status transitions from initial draft through approval and registration Ensures consistent process tracking and approval governance
Navigation : Out Growers → Configuration → Stages
4.) Bank Branch Master
Maintains structured branch records linked to registered banking institutions Captures regulatory and identification details required for payment processing Supports accurate association of out grower bank information during settlements
Navigation : Out Growers → Configuration → Bank
5.) Bank Branch Details
Displays complete banking identification and communication information for a selected branch Ensures accurate linkage between banking institutions and out grower payment records Provides validated reference data required for financial settlement workflows
Navigation : Out Growers → Configuration → Bank
6.) Lead Pipeline Management
Presents incoming out grower registration requests organized by progress status Supports visual tracking of qualification, proposal, and approval milestones Enables quick prioritization and follow-up through stage-based lead grouping
Navigation : Out Growers → Leads → Pipeline
7.) Out Grower Registration
Captures detailed registration information submitted during out grower onboarding Stores identification and banking documents for verification and approval processes Tracks progress status, responsibility assignment, and probability indicators
Navigation : Out Growers → Leads → Pipeline
8.) Registration Reference Link
Displays the generated registration reference connected to the onboarding request Enables direct access to the registered out grower record from the pipeline entry Ensures traceability between lead initiation and completed registration data
Navigation : Out Growers → Leads → Pipeline
9.) Farmer Registration List
Presents registered out growers created from approved pipeline entries Displays core identity and contact information for quick verification Supports follow-up activities through assigned sales responsibility
Navigation : Out Growers → Leads → Registration
10.) Out Grower Registration Overview
Displays registered growers in a card-based layout for quick recognition Shows registration reference, location, and contact details at a glance Supports fast access to individual grower records for further processing
Navigation : Out Growers → Grower Detail → Grower Registration
11.) Grower Registration
Manages the complete registration workflow with clearly defined approval stages Tracks verification progress from initial entry through compliance and activation Ensures controlled validation before enabling operational transactions
Navigation : Out Growers → Grower Detail → Grower Registration
12.) Out Grower Property Management
Registers land and production locations linked to the grower profile Supports structured capture of farm-level information for traceability Connects cultivation areas with operational and logistics activities
Navigation : Out Growers → Grower Detail → Grower Registration
13.) Property Registration
Property Registration
Navigation : Out Growers → Grower Detail → Grower Registration
14.) Grower Property Association
Grower Property Association
Navigation : Out Growers → Grower Detail → Grower Registration
15.) Property Records Overview
Provides a consolidated listing of all registered grower properties with key agricultural and location indicators. Enables quick comparison of plot size, cultivation area, assigned routes, and unique property codes. Supports efficient access to individual property records for review and management actions.
Navigation : Out Growers → Grower Detail → Properties
16.) Property Detail
Displays complete information for an individual grower property, including cultivation capacity, geographic assignment, and operational linkage to the registered out grower. Supports accurate tracking of production potential and field-level planning.
Navigation : Out Growers → Grower Detail → Properties
17.) Out Grower Registration
Confirms the successful approval of an out grower registration with all required details validated. Provides finalized contact, identification, and banking information for operational readiness. Enables progression into property assignment, trip planning, and production activities.
Navigation : Out Growers → Leads → Pipeline
18.) Out Grower Registration
Marks the out grower registration as fully approved with confirmed business intent. Locks probability at completion and validates identity, contact, and banking records. Authorizes downstream operations including property onboarding and trip scheduling.
Navigation : Out Growers → Leads → Pipeline
19.) Trip Management
Out Growers → Leads → Pipeline
Navigation : Out Growers → Trip
20.) Trip Record
Captures detailed logistics for a single collection journey, including vehicle assignment, responsible officer, and operational parameters. Records weighing factors such as tare and moisture alongside capacity and crate quantities for accurate handling. Links routes and collection centers to ensure controlled movement and traceable operations.
Navigation : Out Growers → Trip
21.) Weightment Entry
Records individual load measurements captured during the collection trip, linking product, responsible user, and weight details. Calculates net quantity by applying tare and moisture values to ensure accurate intake figures. Aggregates recorded entries to update total, tare, moisture, and net weights at the trip level.
Navigation : Out Growers → Trip
22.) Out Grower Weighment List
Displays all weighment records captured from registered out growers, grouped by product, trip, and transaction date. Tracks net weight values and posting status to support transparent intake validation and downstream processing. Allows switching between out grower and company weighment records for operational segregation.
Navigation : Out Growers → Weighment → Out Grower Weighment
23.) Out Grower Weighment
Captures detailed weighment data for an out grower against a specific trip, vehicle, route, and product. Supports entry of gross weight, tare, and moisture to automatically derive net weight values. Posting finalizes the record for downstream stock movement and payment processing.
Navigation : Out Growers → Weighment → Out Grower Weighment
24.) Weighment Posting Validation Error
Restricts confirmation of weighment records without recorded measurement entries. Enforces data completeness to maintain accuracy in weight aggregation and valuation. Prevents downstream processing errors in stock and payment calculations.
Navigation : Out Growers → Weighment → Out Grower Weighment
25.) Out Grower Weighment with Measurements
Captures detailed weight records collected from multiple collection centers under a single trip. Automatically computes total, tare, moisture, and net weight values based on entered measurements. Enables posting of verified weighment data for downstream stock, payment, and reporting processes.
Navigation : Out Growers → Weighment → Out Grower Weighment
26.) Posted Out Grower Weighment
Confirms that weighment data has been validated and successfully finalized. Locks measurement values to prevent further modification after approval. Makes the recorded net weight available for stock movement, payment calculation, and reporting.
Navigation : Out Growers → Weighment → Out Grower Weighment
27.) Company Weighment List
Displays weighment records recorded at company-operated facilities. Shows product, trip reference, date, net weight, and processing status for quick review. Supports monitoring internal weighment data before validation and posting.
Navigation : Out Growers → Weighment → Company Weighment
28.) Company Weighment
Company Weighment
Navigation : Out Growers → Weighment → Company Weighment
29.) Out Grower Trip
Manages produce transportation details including vehicle, route, product, and capacity planning. Aggregates linked weighment entries to calculate total, tare, moisture, and net quantities. Supports operational tracking from draft through completion with integrated picking creation.
Navigation : Out Growers → Trip
30.) Trip Weighment Summary
Consolidates all weighment records captured against a single trip for the selected product. Displays gross, tare, moisture, and net quantities with real-time status visibility. Ensures accurate aggregation of harvested output for logistics control and downstream processing.
Navigation : Out Growers → Trip
31.) Linked Weighment Records
Presents all weighment entries associated with the selected trip and product. Provides visibility into measured quantities, quality deductions, and responsible users. Supports validation and tracking through draft and posted processing stages.
Navigation : Out Growers → Trip
32.) Weighment Posting
Enables confirmation of recorded weights and quality values against the associated trip and product. Finalizes gross, tare, moisture, and net quantities for operational and accounting continuity. Locks data integrity by transitioning the record from draft to posted status.
Navigation : Out Growers → Trip
33.) Picking Creation from Trip
Initiates stock receipt processing based on confirmed weighment records linked to the trip. Ensures only posted weight entries contribute to inventory movement and quantity validation. Aligns physical intake with warehouse operations and stock traceability.
Navigation : Out Growers → Trip
34.) Trip Stock Movement
Displays the consolidated net quantity derived from all posted weighment records linked to the trip. Provides direct access to generated picking and related stock movements for verification and tracking. Ensures alignment between measured intake quantities and inventory transactions.
Navigation : Out Growers → Trip
35.) Trip Stock Receipt
Shows the incoming stock picking generated from the trip with consolidated net quantity. Validates receipt of out grower produce into warehouse stock. Ensures traceability between trip, weighments, and inventory movements.
Navigation : Out Growers → Trip → Picking
36.) Trip Product Moves
Displays consolidated product demand generated from posted weightments for the selected trip. Enables quick verification of available quantities and source documents before stock receipt processing. Supports accurate alignment between trip-level weights and inventory movements.
Navigation : Out Growers → Trip → Trip Moves
37.) Trip Move Demand Details
Presents finalized product demand derived from approved trip weightments. Confirms source and destination locations used for inventory receipt processing. Ensures traceability between grower delivery, trip reference, and stock availability.
Navigation : Out Growers → Trip → Trip Moves
38.) Trip Billing Initiation
Initiates vendor billing based on confirmed trip weightments and net quantity calculations. Uses approved trip data to generate an accurate payable amount for the out grower. Ensures billing is aligned with posted weightment and completed logistics flow.
Navigation : Out Growers → Trip
39.) Transport Billing Access
Provides direct access to transport-related billing linked to the completed trip. Uses vehicle, route, and net weight data to prepare transport cost records. Ensures transport charges remain consistent with approved trip and weightment details.
Navigation : Out Growers → Trip
40.) Transport Bill List
Displays transport bills generated for the selected trip with due date, payable amount, and payment status. Supports quick review of outstanding transport charges and historical billing records. Enables controlled creation and upload of transport-related bills.
Navigation : Out Growers → Trip → Transport Bill
41.) Transport Bill
Records transport charges linked to a specific out grower trip and vehicle. Captures payable amounts based on agreed transport rates and quantities. Supports posting and payment processing within accounting workflows.
Navigation : Out Growers → Trip → Transport Bill
42.) Transport Bill Payment
Displays and manages payments made against a transport vendor bill linked to an out grower trip. Confirms settlement status (Paid), shows related payment entries, and supports reconciliation through purchase matching. Ensures full traceability from Transport Bill
Navigation : Out Growers → Trip → Transport Bill
43.) Out Grower Payments
Lists all payment transactions recorded for out growers, including amounts, journals, and processing status. Supports monitoring of pending and in-progress payments to ensure timely settlement. Provides quick access to individual payment records for review and confirmation.
Navigation : Out Growers → Payment
44.) Out Grower Advance Payment
Records advance payments issued to out growers before final settlement. Captures vendor, amount, journal, and payment method for accurate financial tracking. Ensures advances are properly linked to bills for later adjustment and reconciliation.
Navigation : Out Growers → Payment
45.) Trip Completion
Finalizes the trip after verifying vehicle, route, collection, and weight details. Locks operational data to prevent further modification once processing is completed. Enables downstream actions such as billing, stock updates, and reporting.
Navigation : Out Growers → Trip
46.) Trip Marked as Done
Confirms successful completion of the out grower trip. All operational data (route, collection center, weightments, stock moves, transport bill, and payments) are finalized and locked. The trip is closed for further edits and is now available for reporting and audit purposes.
Navigation : Out Growers → Trip
47.) Grower Weighment Statement
Generates a detailed weighment statement for out growers within a selected date range. The report can be filtered by Out Grower, Company, Vehicle, or Trip, providing summarized and traceable net weight data for analysis, reconciliation, and reporting purposes.
Navigation : Out Growers → Report
48.) Grower Weighment Statement
This report provides detailed information about the weighments from out growers within a specified date range, breaking down the net weight by collection center, trip, and vehicle. It includes data for gross weight, tare weight, moisture percentage, and final net weight per collection center and a total net weight summary.
49.) Vehicle Wise Report
This report provides a detailed breakdown of grower weighments for each vehicle within a specified date range, allowing users to track weights and moisture levels for each trip. The report focuses on the selected vehicle and provides insights into the associated grower’s performance and total net weight by vehicle.
Navigation : Out Growers → Report
50.) Vehicle Wise Report
This report provides a comprehensive overview of the grower weighments for each vehicle, listing the details of the trip, the gross and tare weights, the moisture content, and the calculated net weight for each transaction. It covers all collection centers within the given date range, offering insight into the overall net weight handled by each vehicle. The total net weight across all trips is displayed at the bottom of the report.
User Guide
