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Advance Vehicle Repair
This comprehensive Vehicle Repair application is an end-to-end workshop management solution designed to streamline daily automotive service operations. It seamlessly centralizes the entire repair lifecycle, from online customer bookings and digital vehicle inspections with interactive damage mapping, to specialized task assignment, inventory tracking, and automated invoicing. By enforcing structured quality workflows and generating professional diagnostic reports, the platform empowers service centers to operate efficiently while maintaining complete transparency with their clients.
Features
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Support
Service
Features
Online Service Booking Portal
Allow customers to conveniently schedule workshop visits through a dedicated web interface by selecting their required services and preferred time slots. This feature captures essential vehicle specifications and preliminary issue documentation upfront, streamlining the initial intake process for your service center before the vehicle even arrives.
Digital Vehicle Inspections & Damage Mapping
Equip technicians with structured digital job cards to perform comprehensive automotive evaluations, log part conditions, and upload photographic evidence. This includes an interactive visual scratch editor for precisely mapping pre-existing exterior damage onto a digital vehicle diagram, ensuring transparent documentation and protecting the workshop from liability.
Integrated Repair Workflow Management
Centralize the entire maintenance lifecycle from initial diagnostics to technician task assignment and spare parts inventory tracking within a single interactive dashboard. Management can efficiently monitor active jobs, enforce mandatory quality checklists, and require formal supervisor approval before allowing a vehicle's repair status to be marked as completed.
Automated Invoicing & Customer Communication
Seamlessly transition approved repair jobs into formal sales orders and draft invoices, automatically consolidating all labor charges and spare parts costs. The system also enables the automated dispatch of comprehensive, multi-page inspection reports and visual diagnostic evidence directly to the customer's email, keeping them fully informed throughout the service process.
Comprehensive Reporting & Documentation
Generate professional, printable documents summarizing every phase of the service lifecycle, including detailed Inspection, Repair, Scratch, and Vehicle master data reports. These standardized records consolidate diagnostic findings, executed maintenance tasks, and visual evidence, ensuring complete transparency during customer handovers and providing a reliable historical archive for the workshop.
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1.) User Role Configuration
Administrators assign specific permissions and operational responsibilities to staff members. Designating roles such as Manager or Technician ensures proper security and delineates daily tasks within the workshop environment.
Navigation : Settings → Users & Companies → Users
2.) Dashboard
Comprehensive metrics display real-time workshop performance, revenue trends, and operational bottlenecks. Managers utilize these visual indicators to balance workload and monitor daily appointment pipelines.
Navigation : Vehicle Repair → Dashboard
3.) Dashboard Operational Performance
Real-time visual indicators highlight critical workshop metrics, revenue trends, and daily appointment pipelines. Management utilizes these centralized insights to proactively balance technician workloads and rapidly resolve active operational delays.
Navigation : Vehicle Repair → Dashboard
4.) Dashboard Appointment Pipeline and Booking
Tracking incoming service requests provides clear visibility into appointment flows and customer demand. Analyzing historical trends and booking sources allows management to accurately forecast workload and optimize future scheduling capacity.
Navigation : Vehicle Repair → Dashboard
5.) Vehicle Brand Configuration
Administrators establish a standardized catalog of supported automobile manufacturers. Defining specific brands ensures consistent data entry during customer intake and facilitates accurate historical tracking of repair operations.
Navigation : Vehicle Repair → Configuration → Brands
6.) Vehicle Model Configuration
Administrators link specific vehicle models to their corresponding manufacturer brands within the central database. Maintaining this hierarchical data ensures accurate inventory matching and streamlines the customer vehicle registration process.
Navigation : Vehicle Repair → Configuration → Models
7.) Vehicle Fuel Types Configuration
Administrators catalog the standard energy sources compatible with serviced automobiles, such as diesel, hybrid, or electric. Standardizing these categories ensures accurate vehicle profiling during the initial intake and diagnostics workflow.
Navigation : Vehicle Repair → Configuration → Fuels
8.) Vehicle Parts Classification
Administrators define specific vehicle components and inspection points, categorizing them into standardized groups such as fluids, exterior, or under the hood. Establishing these elements builds the foundation for creating structured and thorough vehicle health check templates.
Navigation : Vehicle Repair → Configuration → Parts
9.) Vehicle Inspection Templates
Administrators create standardized evaluation forms to guide technicians through specific diagnostic routines. Defining these routines ensures consistent evaluation quality and structured data collection across different types of service visits.
Navigation : Vehicle Repair → Configuration → Inspection Template
10.) Inspection Template Configuration
Administrators build comprehensive diagnostic forms by grouping individual vehicle parts into categorized tabs. Structuring these evaluation points guarantees technicians perform thorough and standardized health checks on every serviced automobile.
Navigation : Vehicle Repair → Configuration → Inspection Template
11.) Quality Checklist Configuration
Administrators establish standardized operational procedures by defining specific tasks that staff must complete during repair workflows. Enforcing these mandatory steps ensures consistent service quality and mitigates operational oversight before returning automobiles to clients.
Navigation : Vehicle Repair → Configuration → Checklist Templates
12.) Repair Quality Checklist Definition
Managers outline specific actionable items required to verify completed work. Defining mandatory steps such as confirming complaints and capturing post-repair photographs enforces strict operational standards. This systematic approach guarantees consistent service delivery across all workshop activities.
Navigation : Vehicle Repair → Configuration → Checklist Templates
13.) Booking Appointments Configuration
Administrators designate the active operational days available for customer scheduling. Defining the weekly calendar ensures clients can only request service visits during established working hours, optimizing staff availability and preventing scheduling conflicts.
Navigation : Vehicle Repair → Configuration → Booking Appointments
14.) Daily Appointment Slot Configuration
Managers define precise time intervals for customer scheduling on specific operational days. Setting strict booking capacity limits per time block prevents workshop overallocation and ensures manageable daily intake volumes for the service teams.
Navigation : Vehicle Repair → Configuration → Booking Appointments
15.) Vehicle Scratch Report Templates
Administrators upload standardized digital wireframes representing different automobile body types. Associating these specific diagrams with corresponding vehicle brands ensures technicians always utilize the accurate visual canvas when documenting pre-existing exterior damage.
Navigation : Vehicle Repair → Configuration → Scratch Reports
16.) Scratch Report Diagram and Terms Setup
Managers define the specific visual wireframe for a vehicle category and establish mandatory legal terms and conditions. Binding these baseline agreements and diagrams to a brand guarantees standardized liability protection during the initial vehicle intake process.
Navigation : Vehicle Repair → Configuration → Scratch Reports
17.) Registered Vehicles Database
Staff maintain a comprehensive registry of all client automobiles actively serviced by the workshop. Centralizing vital mechanical specifications such as the VIN, transmission type, and fuel category guarantees accurate historical tracking and accelerates future diagnostic evaluations.
Navigation : Vehicle Repair → Vehicles
18.) Individual Vehicle Profile and History
Staff maintain a comprehensive digital profile for each registered automobile, capturing vital mechanical specifications, ownership details, and continuous odometer logs. This centralized record provides instant access to a vehicle's complete service history including all past bookings, inspections, and repairs equipping technicians with the historical context needed for accurate ongoing maintenance.
Navigation : Vehicle Repair → Vehicles
19.) Vehicle Services Catalog Management
Administrators curate a comprehensive catalog of standardized repair offerings provided by the workshop. Linking specific tasks to baseline service charges and internal product codes ensures consistent pricing and rapid quote generation during customer intake and invoicing procedures.
Navigation : Vehicle Repair → Services
20.) Individual Service Configuration
Administrators detail the specific parameters for an individual repair offering. Establishing a fixed service charge and linking it to a corresponding internal product ensures accurate billing and consistent financial tracking for specific maintenance tasks, such as a brake pad replacement.
Navigation : Vehicle Repair → Services
21.) Spare Parts Inventory Management
Administrators maintain a centralized catalog of physical components and consumable materials required for vehicle maintenance. Establishing a visual database with standardized pricing ensures accurate cost estimation, streamlined inventory tracking, and seamless billing for parts utilized during repair operations.
Navigation : Vehicle Repair → Spare Parts
22.) Spare Part Product Configuration
Administrators define specific financial and logistical parameters for individual inventory items. Explicitly designating a product via the "Vehicle Spare Part" checkbox ensures it is accurately categorized and seamlessly integrated into the repair module's workflow. This comprehensive profile manages sales pricing, tax calculations, and real-time stock tracking to facilitate accurate invoicing and timely replenishment.
Navigation : Vehicle Repair → Spare Parts
23.)Workshop Teams Management
Administrators organize service personnel into specialized working groups based on technical expertise, such as mechanical repair or electrical diagnostics. Assigning clear leadership to each unit ensures accountability and facilitates the efficient routing of complex service jobs to the appropriate workshop specialists.
Navigation : Vehicle Repair → Teams
24.) Individual Team Configuration
Administrators detail the composition and leadership of specialized workshop units. By assigning a responsible manager and adding specific staff members to a defined team profile, managers establish clear reporting lines and streamline the delegation of relevant service tasks.
Navigation : Vehicle Repair → Teams
